The Academy of Medical Sciences (the “Academy”) is committed to protecting and respecting your privacy.
This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, either (1) through http://www.acmedsci.ac.uk or (2) by email or (3) in hard copy will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
By visiting http://www.acmedsci.ac.uk and/or providing any personal data to us you are accepting and consenting to the practices described in this policy.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is The Academy of Medical Sciences, 41 Portland Place, London W1B 1QH
1. Information we may collect from you
We may collect and process the following personal data about you:
- Information that you provide by filling in forms on http://www.acmedsci.ac.uk or that you provide by email or in hard copy. This includes information provided at the time of registering to use http://www.acmedsci.ac.uk, subscribing to any service we provide, posting material, requesting further services or inquiring about anything the Academy does. We may also ask you for information for other purposes, for example when you book for an event.
- If you contact us about anything to do with the Academy, we may keep a record of that correspondence.
- We or a third party engaged by us for the purpose may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
- Details of transactions you carry out through http://www.acmedsci.ac.uk and of the fulfilment of your orders.
- Details of your visits to http://www.acmedsci.ac.uk including, but not limited to: traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
- If you attend any events organised by the Academy photos may be taken of you in attendance. (You will be notified when attending any event if a photographer is present.)
2. Uses made of the information
We use information held about you in the following ways:
- To ensure that content from http://www.acmedsci.ac.uk is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us (for example, our newsletter or details of any events) or which we feel may interest you, where you have consented to be contacted for such purposes.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service.
- Generally to do anything that is necessary for:
- the management/operation of the Academy; or
- the organisation of any Academy meeting or event (including the publication of photos or names in event invitations/Academy brochures or similar); or
- the development of the Academy’s policy and strategy studies; or
- compliance with any legal or regulatory obligations.
We will not pass your information on to third parties other than for providing the services that you have requested. We do not sell your personal information to third parties.
We will not disclose your personal information, unless we are under a duty or legal obligation to disclose or share your personal data or in order to enforce or apply our terms of use, to protect the rights, property, or safety of the Academy, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
3. Maintenance of data
The Academy will maintain any personal data held in accordance with the Data Protection Act 1998.
You are responsible for maintaining the personal data you have provided to us, including contact details, as being up-to-date. If you have provided any personal data to us should notify the Academy if any personal data is incorrect or out of date. The Academy will then consider how best to update the data. In some instances, in order for the Academy to carry out core business, your contact data may be amended by Academy staff.
4. Data Retention
The Academy is committed to retaining a true and accurate record of the core activities and business of the Academy in relation to any of its business activities for archival and business purposes, while destroying records and data the Academy considers to be redundant.
The Academy's default record retention period in relation to any personal data received is two years, after which data and records must be destroyed unless there is a stated business need, legal or statutory requirement, or a perceived historical value to retain the record.
5. Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. The Academy will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
6. Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@acmedsci.ac.uk.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
7. Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
8. Website specific processes
IP addresses
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration.
In some instances we may report aggregate information to third parties we engage for particular purposes. This is statistical data about our users' browsing actions and patterns, and does not identify any individual. No personal data will be provided to third parties in this case.
We may collect information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
Cookies
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows.
During the course of any visit to http://www.acmedsci.ac.uk, the pages you see, along with a cookie, are downloaded to your device.
You can view further information in our Cookies policy.[http://acadmedsci.alt-develop.co.uk/cookie-policy/]
Passwords
Where we have given you (or where you have chosen) a password which enables you to access certain parts of http://www.acmedsci.ac.uk, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data and comply with our obligations under the Act with regard to data security, we cannot guarantee the security of your data transmitted to http://www.acmedsci.ac.uk; any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
External links
http://www.acmedsci.ac.uk may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Website security
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
9. Changes to our privacy policy
We keep our privacy policy under regular review. Any changes we may make to our Privacy Policy in the future will be posted on this page.
This privacy policy was last updated in September 2015.
10. Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to:
The Academy of Medical Sciences
41 Portland Place
London
W1B 1QH
Or by e-mail to info@acmedsci.ac.uk
Data protection policy