Managing your award

As an award holder, you are required to manage your award for its duration. This page outlines some key tasks and potentially relevant grant management issues that you should be aware of.

If you have any questions about managing your grant, please contact the staff leads for your scheme, which are identified on the scheme’s webpage.

You can download a summary guide regarding award management from the right hand side of this page.

For information about how we are supporting our grant awardees through the coronavirus pandemic, please see our coronavirus information hub.

Accepting your award

Successful applicants are issued with an Award Letter accompanied by Award Terms & Conditions and an Award Acceptance Form. (The Terms & Conditions can also be downloaded from your scheme’s webpage). You and your Host Institution will have to accept the award by signing and returning the completed Award Acceptance Form to us within a month of its issue date.

Reporting your progress

You must report on your progress to us once a year via Researchfish, an online research reporting tool. The Academy’s submission window runs from mid January to 31 March each year. You must report on your award annually throughout your award; we also ask that you continue to make annual submissions for three years beyond the lifetime of your award. For more information on reporting via Researchfish and how we use this information, please visit our reporting page.

Holders of the Daniel Turnberg UK/Middle East Travel Fellowship are not required to report through Researchfish (please see ‘Closing your award’ below instead).

Amendments to your project

If you are considering making any significant amendments to your research project, you must notify us as soon as possible. Requests must be submitted for approval in advance of any amendment taking place. Such requests will be considered on a case by case basis. Examples of circumstances under which we should be notified are: change of host institution, change of supervisory arrangements, or significant findings that might lead to altered aims and objectives or major experimental plan changes.

Extensions to your grant

If you encounter problems that may result in a delay to your project, please contact us as soon as possible to discuss a possible time-only no-cost extension to your grant. Requests for extensions should be made prior to your award end date, and will be considered on a case by case basis.

Periods of absence

Award holders are entitled to take periods of absence from their grant for maternity, paternity and adoption leave as well as periods of long term sickness. You may apply for a no-cost extension to your grant to account for time lost due to periods of absence; however, supplements to the grant will not be provided. You must apply for such an extension prior to your award end date.

Closing your award

You must submit a Final Expenditure Report to us (via a MS Word form that can be downloaded from your scheme’s webpage) within three months of the end of your project.

Holders of the Daniel Turnberg UK/Middle East Travel Fellowship must instead complete and End of Grant Report within three months of completion of their visit.